Is your development record ready for the APR and progress panels?

The APR forms are released on Monday 3rd June!

Your PGR Portfolio of Activity and the Record of Supervisory meetings must be up to date before  the 3rd June for inclusion in the APRs.

This is a time for a review a review of your progress over the last year, through both the Annual Progress Reports (APR) and your assigned progress panels. Your panels are likely discuss your personal development over the last year, so this is a good time to review what you have achieved over the past year; including the training and development workshops/webinars that you have attended, conferences and research meetings that you have attended, work with industry or organisations outside academia, public engagement and public communication  and so on. In fact you can include  other activities that supplement your research and support your long-term development.

Any data added to the  Portfolio of Activity and the Record of Supervisory meetings after the 2nd June  will not be included in the APR forms.

Below, we provide further information to help you complete the PGR Portfolio of Activity and the Record of Supervisory meetings. Guidance to help you complete the APR forms can be found from the PGR Student Administration team web-site.

Preparing your Record of Supervisory meetings for the APR

The APR contains the complete list of the dates of all supervisory meeting records that have been signed off by your supervisor.  You may also want to remind your supervisor that they should sign off all records before the 3rd June.

Please ensure that your Record of Supervisory meetings is up to date before the end of May. You should check that you have recorded the correct number of required meetings:

  • At least one meeting per month if you are a full-time student
  • At least one meeting every two months if you are a part-time student

NB You can enter meetings retrospectively.
You are not expected to have recorded meetings during periods of suspension.

Preparing your PGR Portfolio of Activity for the APR

The APR will display data from the PGR Portfolio of Activity  in a non-editable format, i.e. any changes to the Portfolio of Activity after the 31st May will not be reproduced in the APR. We recommend that you revisit the Portfolio of Activity before the 31st May and check which data you want to be visible in the APR.

The APR will include data from the PGR Portfolio of Activity under the four headings in the Portfolio of Activity, which correspond to the four domains of the Researcher Development Framework. The data that is transferred to the APR will be limited to:

  • Records with dates in the period from the 1st June 2018 to the end of May 2019.
  • The type of activity, the title, and the date of the events that you have recorded in the Portfolio.
  • Records that you have kept marked as ‘selected’ in the Portfolio.

The APRs will not include further information such as the description or the ‘RDF descriptors’..

You may want to check the event titles carefully to ensure that this accurately represents the event, since the event description is not included in the APR.
For example, if this is a three day conference, you might include the dates in the title.

Example of how APR form appears

Example of Portfolio of Activity data as it will appear in the APR    – set for the year 2017-18. Only items added in the year 2018-19 will appear in the APR for this year.

If you have not entered data into the Portfolio of Activity, the APRs will include empty text boxes where you can add any additional information in relation to your professional development to record in the APR process. The choice of which box to use to record each training or development activity is only approximate and will be a personal choice.

If you have any problems with this process or you encounter system issues in relation to the Portfolio of Activity, please contact the LDC Development Team at pgro@liverpool.ac.uk.

Important information for those who have entered data into the Portfolio of Activity

The Annual Progress Reports (APRs) to be released in June 2018 will, for the first time, include selected data from the PGR Portfolio of Activity. The data will be displayed in the APR under the four headings in the Portfolio of Activity, which correspond to the four domains of the Researcher Development Framework.

The data that is transferred to the APR will be limited to:

  • Records with dates in the period from the 1st June 2017 to the end of May 2018.
  • The type of activity, the title, and the date of the events that you have recorded in the Portfolio.
  • Records that you have kept marked as ‘selected’ in the Portfolio.

The APRs will not include further information such as the description or the ‘RDF descriptors’ that you can add to the Portfolio of Activity.

Example of Portfolio of Activity data as it will appear in the APR    (link to file attachment)

Further Guidance for the APRs: Further information on the changes to the APRs will be released during May, including the updated Student Guidance for 2018 to help you complete the form and the dates of supporting workshops organised by the PGR Student Team.

If you have not entered data into the Portfolio of Activity, the APRs will include empty text boxes where you can add any additional information in relation to your professional development to record in the APR process. The choice of which box to use to record each training or development activity is only approximate and may be a personal choice. We recommend that you aim to complete development relevant to all sections of the Portfolio over the course of your PhD, as this will help you to make the most of your PhD experience and to prepare you for your ongoing career.

You do not need to add activities for all Portfolio of Activity sections within the APR form. Non-completion of any of these boxes will not delay completion of the APRs.

Preparing your Portfolio for the APR

The APR will display the data in a non-editable format, i.e. any changes to the Portfolio of Activity after the 31st May will not be reproduced in the APR. We recommend that you revisit the Portfolio of Activity before the 31st May and look over the data that you want to have included in the APR.

You may want to check the event title to ensure that this accurately represents the event, since the event description is not included in the APR.
For example, if this is a three day conference, you might include the dates in the title.

If you do not want data to be transferred into the APR, please ensure that you untick the box in the column labelled ‘Select’ in the portfolio.

If you have any problems with this process or you encounter system issues in relation to the Portfolio of Activity, please contact the LDC Development team at pgro@liverpool.ac.uk

Reminder – 31st May is the completion date for the record of Supervisory Meetings.

As in previous years, the APR will also include the complete list of the dates of all supervisory meeting records that have been signed off by your supervisor. Please ensure that your record of Supervisory meetings is up to date before the end of May. You may also want to remind your supervisor that they should sign off of all records before the 1st June.

Postgraduate Researcher Week 9-13 October 2017

Join us for a week of bespoke workshops and wider events for both new and more advanced researchers.

Full Programme


New Researchers

Postgraduate Researcher Week offers a wide range of events that serve as a welcome for new researchers and aim to help you learn more about the training and development opportunities available to you as a postgraduate researcher at the University of Liverpool.

The LDC Development Team is offering the following events for new researchers:

Taking Ownership of your PhD –  10th  Oct,    12th  Oct

This one-day workshop offers new researchers the opportunity to explore how to take ownership of the PhD. Through discussions and activities, you will identify the milestones and planning processes involved in pursuing a PhD and learn how to successfully work with your supervisor. You will also have an opportunity to introduce your research to fellow researchers and plan personal objectives in order to achieve your longer-term professional ambitions.

Webinar: Effectively Using PGR Toolbox  – 11th Oct 1pm
This lunch-time webinar aims to help new PGRs make effective use of the PGR Toolbox in Liverpool Life.  We will provide an overview of the key systems and processes and step-by-step instructions with a live demonstration.  There will be time for questions and answers throughout the webinar.

Solving the Challenges of Part-Time Research- 13 Oct-14.00-15.00– This workshop is open to all part-time researchers and offers the opportunity to share your experiences and explore potential solutions to any problems you are facing.

For more Advanced Researchers

There are a variety of sessions running during the week including, Your Thesis: why you should start your writing now!, Planning your Final Year, Thesis writing afternoon and Viva Survivor.  There are also several careers oriented events for those considering their future after their PhD.

Webinars for Effectively Using the PGR Toolbox

Webinar: ‘Effectively Using the PGR Toolbox’

PGR Development are offering a numbers of webinars to help newly registered PGRs make effective use of the PGR Toolbox.  The following dates are open for booking:

6th October, 12:00-13:00

13th October, 12:00-13:00

16th November, 12:00-13:00

2nd December, 12:00-13:00

Webinar Description

During the webinar we expect to offer:

• A brief introduction to the Institutional requirements
• A demonstration of how to use the software in the PGR Toolbox
• A question and answer session where you can raise any queries or problem you have had using the software.

The webinar will specifically address the PGR Toolbox within Liverpool Life, including:

Record of Supervisory Meetings, including how to arrange meetings with your supervisors, set an agenda and targets, upload documents, and send Outlook appointments to your supervisors.
PGR Portfolio of Activity, including how to record your training activities, email your portfolio to your supervisor, how to print your portfolio for compiling your CV.
To attend you need only have Internet access. We will send a link to the Webinar software to all registered participants at least 15 minutes before the session starts, to allow you to test your connection.

How to book

To book your place, click on the links above or visit the Educational Development Booking web page. http://www.liv.ac.uk/cll/booking/index.htm?filter=toolbox&button=Go! and scroll down to the appropriate date.

Webinar: Effectively Using the PGR Toolbox – 8th Sept

8th Sept 2015 — 12 – 1pm (approx)
+ further dates to be announced soon

You will need to book a place through the Educational Development Booking web page:

http://www.liv.ac.uk/cll/booking/index.htm?filter=toolbox&button=Go!

PGR Development are offering a webinar to help newly registered PGRs make effective use of the PGR Toolbox. During the workshop we expect to offer:

  1. A brief introduction to the Institutional requirements
  2. A demonstration of how to use the software in the PGR Toolbox
  3. A question and answer session where you can raise any queries or problem you have had using the software.

The webinar will specifically address:

  • PGR Toolbox within Liverpool Life
  • Record of Supervisory Meetings, including how to arrange meetings with your supervisors, set an agenda and targets, upload documents, and send Outlook appointments to your supervisors.
  • PGR Portfolio of Activity, including how to record your training activities, email your portfolio to your supervisor, how to print your portfolio for compiling your CV.

To attend you need only have Internet access. We will send a link to the Webinar software to all registered participants at least 15 minutes before the session starts, to allow you to test your connection.

To book your place, visit the Educational Development Booking web page. http://www.liv.ac.uk/cll/booking/index.htm?filter=toolbox&button=Go!  and scroll down to the appropriate date.

Webinar: Effectively Using the PGR Toolbox – 29th Jan and 4th March

29th Jan and 4th March — 12 – 1pm (approx)

You will need to book a place through the Educational Development Booking web page:

http://www.liv.ac.uk/cll/booking/index.htm?filter=toolbox&button=Go!

PGR Development are offering a webinar to help newly registered PGRs make effective use of the PGR Toolbox. During the workshop we expect to offer:

  1. A brief introduction to the Institutional requirements
  2. A demonstration of how to use the software in the PGR Toolbox
  3. A question and answer session where you can raise any queries or problem you have had using the software.

The webinar will specifically address:

  • PGR Toolbox within Liverpool Life
  • Record of Supervisory Meetings, including how to arrange meetings with your supervisors, set an agenda and targets, upload documents, and send Outlook appointments to your supervisors.
  • PGR Portfolio of Activity, including how to record your training activities, email your portfolio to your supervisor, how to print your portfolio for compiling your CV.

To attend you need only have Internet access. We will send a link to the Webinar software to all registered participants at least 30 minutes before the session starts, to allow you to test your connection.

To book your place, visit the Educational Development Booking web page. http://www.liv.ac.uk/cll/booking/ and scroll down to the appropriate date.
(Or follow the links in the top section)

Webinar: Effectively Using the PGR Toolbox – 22nd Oct and 17th Nov

22nd Oct and 17th Nov — 12 – 1pm (approx)

You will need to book a place through the Educational Development Booking web page. http://www.liv.ac.uk/cll/booking/ or follow the links:

  22nd Oct 17th Nov

PGR Development are offering a webinar to help newly registered PGRs make effective use of the PGR Toolbox. During the workshop we expect to offer:

  1. A brief introduction to the Institutional requirements
  2. A demonstration of how to use the software in the PGR Toolbox
  3. A question and answer session where you can raise any queries or problem you have had using the software.

The webinar will specifically address:

  • PGR Toolbox within Liverpool Life
  • Record of Supervisory Meetings, including how to arrange meetings with your supervisors, set an agenda and targets, upload documents, and send Outlook appointments to your supervisors.
  • PGR Portfolio of Activity, including how to record your training activities, email your portfolio to your supervisor, how to print your portfolio for compiling your CV.

To attend you need only have Internet access. We will send a link to the Webinar software to all registered participants at least 30 minutes before the session starts, to allow you to test your connection.

To book your place, visit the Educational Development Booking web page. http://www.liv.ac.uk/cll/booking/ and scroll down to the appropriate date.
(Or follow the links in the top section)

This workshop is for Postgraduate Research students, including staff who are also PGR students.

Webinar: Effectively Using the PGR Toolbox

We are now offering two further dates for this webinar:

8th Oct and 22nd Oct — 12 – 1pm (approx)

To book a place: visit the Educational Development Booking web page. http://www.liv.ac.uk/cll/booking/

PGR Development are offering a webinar to help newly registered PGRs make effective use of the PGR Toolbox. During the workshop we expect to offer:

  1. A brief introduction to the Institutional requirements
  2. A demonstration of how to use the software in the PGR Toolbox
  3. A question and answer session where you can raise any queries or problem you have had using the software.

The webinar will specifically address:

  • PGR Toolbox within Liverpool Life
  • Record of Supervisory Meetings, including how to arrange meetings with your supervisors, set an agenda and targets, upload documents, and send Outlook appointments to your supervisors.
  • PGR Portfolio of Activity, including how to record your training activities, email your portfolio to your supervisor, how to print your portfolio for compiling your CV.

To attend you need only have Internet access. We will send a link to the Webinar software to all registered participants at least 30 minutes before the session starts, to allow you to test your connection.

To book your place, visit the Educational Development Booking web page. http://www.liv.ac.uk/cll/booking/ and scroll down to the appropriate date.

This workshop is for Postgraduate Research students, including staff who are also PGR students.

Improvements to the PGR Toolbox

We are pleased to announce a number of improvements to the PGR Toolbox, following a survey on the PGR toolbox last spring and a subsequent meeting with PGR representatives in which we established a priority order for requested improvements. Computing services have now implemented  the following changes:

  • Inclusion of Whole supervisory team to meet Institutional requirements
  • Removal of the very restrictive character limit in the forms
  • Removal of the restriction on adding meetings out of sequence – However, please note the official policy is for you to maintain this record throughout  the year
  • The provision of views of the Portfolio of Activity for a selected date range and to allow more options for listing activities

The incorporation of the PGR Toolbox software into Liverpool Life should also have both improved access and offers an easier route to keep up to date with activities in PGR Development.

We hope the changes will make the software easier to use. If you have further suggestions, or if you are still encountering errors using the Record of Supervisory Meetings or the PGR Portfolio of Activity, please contact PGR development at pgro@liv.ac.uk.

New FAQs: Through the new Code of Practice, the University has implemented changes to the requirements for recording Supervisory meetings from 1st Sept. We have been working with the PGR Student Team to provide new FAQs to help address many common queries:

PGR Portfolio of activity: We now have two new guides on using the PGR Toolbox to help you use the Portfolio of Activity to prepare for your future career:

Further toolbox guides are available on our website: http://www.liv.ac.uk/pgr-development/further-development/toolbox/

 

PGR Development

New portal for spider – new location for PGR Toolbox – 2nd Sept 2013

GR Toolbox  in Liverpool Life

View of the new PGR Toolbox page in Liverpool Life

On 2nd Sept 2013 “Liverpool Life”  will replace the SPIDER Student Web portal.

Liverpool Life will provide access to all components of the current PGR Toolbox: the Record of Supervisory Meetings, the PGR Portfolio of Activity and the Record of Formal Training.

The URL for the new portal is

liverpool-life.liv.ac.uk   – log in using your normal username and password

(From 2nd Sept 2013, you will be re-directed here from the Spider login)

>> Further  information about Liverpool Life   (Student Administration website)

Once logged in, the PGR Toolbox should appear in the tabs near the top of the screen.

>> Guide to the new layout for the PGR Toolbox in Liverpool Life

Liverpool Life provides a user-friendly interface to access student records and the PGR Toolbox applications. The information is targeted to help users see only the information most directly relevant to their student status.

Only MPhil/PhD/MD/DDSC students can view the PGR Toolbox.

Within the tabbed pages of Liverpool Life, the information is separated into a display of small windows.

The Record of Supervisory meetings should always be visible in the centre top of the PGR Toolbox page. Other windows on the page will appear according to whether you are a new student, a full or part-time student or if you have submission pending status.

Further notes

This new interface serves to give access to the existing PGR Toolbox software provided in spider.

Following your feedback in the survey in February/March, we have been in discussion with Computing Services to implement a number of improvements and bug fixes, which include increasing the character count in input fields and, for the Portfolio of Activity, there is a fix to problems relating to editing items and improvements to the order of records. Further work is in progress.